>From srb144@vt.edu Wed Dec 4 09:59:36 1996 Received: (from mailadm@localhost) by sable.cc.vt.edu (8.6.12/8.6.12) id JAA14747 for fox@fox.cs.vt.edu; Wed, 4 Dec 1996 09:59:35 -0500 Received: from [128.173.201.5] (susanbg.prov.vt.edu [128.173.201.5]) by sable.cc.vt.edu (8.6.12/8.6.12) with SMTP id JAA12114; Wed, 4 Dec 1996 09:59:29 -0500 X-Sender: srb144@mail.vt.edu Message-Id: Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Date: Wed, 4 Dec 1996 10:02:51 -0500 To: fultonj@vt.edu, eustis@vt.edu, peters@vt.edu, john.moore@vt.edu, wiley@vt.edu, hursts@vt.edu, bates@vt.edu, midkiff@vt.edu, jgtront@vt.edu, jcarroll@vt.edu, mrl@vt.edu, tom.head@vt.edu, fox@vt.edu, freqy@vt.edu From: srb144@vt.edu (Susan R. Brooker-Gross) Subject: summary of last meeting To: fultonj From: srb144@vt.edu (Susan R. Brooker-Gross) Subject: advance copy Cc: Bcc: X-Attachments: Advance copy--does this look ok? Notes from discussion of Nov. 18, 1996. These are ideas in first-discussion mode for further consideration: 1. What sort of decision-making body needs to be in place to organize this non-collegiate building? a. There most likely needs to be a coordinating body, an advisory group that addresses the over-arching concerns, while a management function deals with the day-to-day issues. The advisory group should include the Provost's designee for the building (Vice Provost for Academic Affairs), the deans of A&S and Engr, and perhaps another dean; and the chairs of the three functional committees listed below. b. It would be useful in making recommendations about scheduling priorities and demand for space to have groups focused on each of the three areas; --Classroom uses: Parties involved should include VP for Academic Affairs or designee (e.g., Associate Provost for Undergraduate Programs), CEUT, the University Registrar's office, Media Services (e.g., FDI), 1-2 deans or dean designees. Contact person for building: Susan Brooker-Gross --Research uses: Parties involved should include VP for RGS or desginee (Associate Provost for Interdisciplinary Programs); 1-2 deans or dean desginees; 1-2 college faculty Contact person for builing: Ken Reifsnider --Information system uses: Parties involved VP for Information Systems or designee (Joanne Eustis), User Services, Library, Media Services Contact person for building: Joanne Eustis The VP for Academic Affairs ("building czar") would serve ex officio on all three groups. 2. The management function on a day-to-day basis also needs to be thought about up front. We discussed the pros and cons of a building manager. If there were a manager, the person would be responsible for public relations and tours scheduling on a short-time basis for the longer-term promises made by the coordinating group supervisor of technical support personnel for the building to be mindful of the building as a facilties--see to routine calls to maintenance; budget for technology upgrades to the infrastructure; to be watchful of the common areas organizing moves in and out arrange for visitor parking coordinate with security If a manager is not embodied in a person/position, then the functions above would need to be clearly associated with appropriate personnel otherwise in the building. Susan R. Brooker-Gross Associate Provost for Undergraduate Programs 112 Burruss Hall Virginia Tech Blacksburg, Virginia 24061-0132 Phone (540)-231-3341 e-mail: srb144@vt.edu fax: (540)-231-7211